Administration Assistant

What are we looking for?

People with:

• Good communication skills, and friendly attitude.
• The ability to work in a small team and follow directions.
• The ability to operate within Work Health and Safety requirements.
• Professional presentation and a positive attitude.
• Reliable and punctual attendance for work.
• Developed computer skills;
• Developed numeracy skills;
• Developed time management and organisational skills;
• Good Communications skills – both written and oral;
• Good Customer Service skills;
• Developed knowledge of the English language including spelling, grammar and vocabulary;
• Developing knowledge of Council’s organisations structure and function;
• Working knowledge of receipting procedures;

Successful applicants will be required to undertake, police clearances and medical prior to employment.

The Shire of Dundas is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Duties and Responsibilities can be found below, or requested via email. Applicants are encouraged to contact Pania Turner, Deputy CEO on 9039 1205 with any enquiries they have regarding the positions advertised.  

Email your CV & Cover Letter addressing your suitability to: shire@dundas.wa.gov.au or you may submit your CV in person at the Shire of Dundas Administration Office.

APPLICATIONS CLOSE MIDDAY MONDAY 17 SEPTEMBER 2024

KEY DUTIES & RESPONSIBILITIES

Base Location Shire of Dundas Administration Office

• Administration Services
  • Process the receipt of monies, reconcile daily funds, prepare for banking and transcribe receipts to the computer;
  • First responder to telephone, email and counter enquiries and refer matters other than routine to the appropriate person;
  • Handle routine rating enquiries;
  • Carry out Department of Transport licensing functions;
  • Ensure library and front counter areas are kept neat and tidy;
  • Maintain key, dog & cat licence, cemetery and hall bookings registers;
  • Assist in maintaining the records management function, including registering of incoming emails, filing of documents and ensuring order in the filing room;
  • Maintain inward and outward mail registers;
  • Registration of Shire related newspaper articles;
  • Maintain mining application register;
  • Maintain the accuracy of Gym memberships including sending out reminders;
  • Opening and closing of the front office, public toilets and raising and lowering flags;
  • Collation and distribution of Council Information Bulletin (IB)
  • Provide relief support for other Administration staff when necessary;
  • Assist the Senior Finance & Administration Officer and Deputy CEO and other sections regarding financial information and statistical data for management purposes;
  • All other duties within the scope of the position and classification level and as required by the Senior Finance & Administration Officer, Deputy CEO or CEO;
  • Ensure that risk management assessments are undertaken, and risks minimised through detailed assessment for each job/project and appropriate OH&S standards are always followed and maintained across the projects or tasks .
  • That all documentation to be kept in accordance with WHS Requirements.
• Library Services
  • Administer and be responsible for maintaining the everyday and overall running of the Council’s public library service;
  • Project and promote the desired image of the library both efficiently and courteously;
  • Complete annual statistics and financial reports for the Library Services;
  • Maintain the overdue library books by sending out reminders;