ABOUT US The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity. About the Role: We are seeking a Executive Assistant, Location – THQ Blackburn, VIC for a Permanent – Full Time opportunity. Purpose of the Role: The role is accountable for providing a full range of Executive Support to the Secretary to the Property Trusts and will provide strategic support and assistance to the Trustees ensuring accurate documentation and timely coordination of any work requiring attention by the Trustees. This will involve a range of coordination of activities and administration to ensure the effective management of the Secretary to the Property Trusts. This role will be required to develop and manage relationships with a number of key internal and external stakeholders and must maintain high levels of confidentiality and professionalism at all times. Key Roles and Responsibilities: Prepare and develop a range of documentation as well any documents for consideration by Trustees Draft resolutions, meeting agendas and minutes for Trustee meetings Provide a full range of administrative support to the Secretary to the Properly Trusts to ensure the effective management of their office, schedule and workload Coordinate daily business by regularly reviewing diary, emails, meeting and travel demands and identifying and resolving potential issues Organise all travel and reimbursements Provide administrative support to Trustees in relation to Integrity Checks, liaising directly with Trustees, when required Coordinate effective administration of access to government portals Ensure sound document control and record management of key information is effectively maintained by developing and utilising filing and retrieval systems Establish and maintain effective confidential administrative processes and ensure they are easy to use and retrieve Manage a range of financial processes including expenses and invoices, to support the manager and the function Undertake a range of general office administration duties to ensure the smooth running of the function Education and Qualifications Required: Experience in analysis of new systems/process and making recommendations for improvement Experience and exposure to Trustees and senior management with demonstrated experience in leadership, influencing and relationship management with key stakeholders at senior levels of organisation Requirements of the role: A National Criminal History Check is required Working with children’s check What we offer As a registered NFP we offer our eligible employees real and meaningful benefits such as; NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650) Flexible working conditions Health, fitness and financial discounts / benefits Paid parental leave - 12 weeks Up to 8 weeks leave per year through our purchase leave scheme Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity Purpose driven career which has positive social and sustainable outcomes Employee Assistance Program - Independent confidential counselling service; Opportunity for career development; An inclusive culture of dedicated, passionate and professional team members Positively supporting and impacting the lives of others through your career contribution The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people. The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check. We value Integrity, Compassion, Respect, Diversity, and Collaboration At the Salvos, we believe in doing good that transforms lives and futures for the better. And it is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity. Mission, Vision & Values The Salvation Army is a Christian movement dedicated to sharing the love of Jesus. We share the love of Jesus by: Caring for people Creating faith pathways Building healthy communities Working for justice When you work with the Salvos, you help make a real difference to the community and the lives of others. Find more information here. Check out how we’re bringing some more good in the world. Why work with the Salvos? The Salvation Army offers a range of employment opportunities across the organisation, including those in community programs, aged care, retail, employment services, corporate and other support services. When you choose to work with the Salvos, you choose to believe in doing good that transforms the lives of people and communities facing hardship or crisis. So, if you are passionate about work that has purpose and satisfaction, are keen on delivering social and sustainable outcomes that change lives, we want to hear from you. Our employees have access to a range of benefits, plus personal development and career diversity opportunities that deliver real and meaningful benefits. Enjoy flexible working arrangements and a healthy work-life balance, generous salary packaging opportunities, parental leave, purchase leave schemes and much more. The Salvation Army encourages people from all backgrounds, abilities, and identities to apply. We are committed to fostering an inclusive environment that accepts and recognises every person, embraces their strengths and differences, and provide opportunities for all people to achieve their highest potential. Check out our career page to find out more about our recruitment process and what its like to work at the Salvos. We are always on the lookout for individuals keen to help us fulfil mission to support those in need. Along with contributing their valuable time to a good cause, volunteers bring much-needed vitality and a fresh perspective through their ideas to the range of roles we have on offer. Whatever your skillset, availability, or areas of interest, we are keen to hear from you. Check out our volunteer opportunities here.
